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In the handling of expenses, travel allowances and conference fees, there are considerable differences not only between third-party funded and cantonal employees, but also from faculty to faculty, from institute to institute and even from chair to chair. In the case of externally funded employees, the chances of receiving travel allowances from the university are slim. In principle, such expenses should be covered by the third-party funder.
A small survey of the VAUZ Board has revealed the following faculty regulations (non-binding, as of March 30, 2004):
Exceptionally, costs incurred through conference attendance, if not otherwise covered, may also be covered by the VAUZ conference fund.
Reimbursement for official expenses is regulated in accordance with the Executive Order to the Personnel Act (paragraphs 64 and ff.). These rates also apply to employees of the University.
Travel abroad must be requested and approved with a travel program and a cost calculation in the Human Resources Department. Approval applications for travel abroad by third-party employees are not explicitly regulated (in the guidelines under paragraph 27).