Election in Institutes, Departments, Clinics

Institutes, seminars and clinics are managed by various committees to which members of the UZH Estates are delegated. The number of delegates in a committee is specified in the respective institute regulations. 

Overview of institute regulations > UZH legal collection in German> Search term "Institutsordnung".

Overview Institutes, Seminars, Clinics

Elections in institutes, seminars and clinics are held in election meetings. The election regulation also provides for the possibility of a written election.

From 09.04.2024 to 11.06.2024 you have time for the election.
You can vote on any chosen date within this period.
11.06.2024 is the last possible election day!
Please mind the deadlines for announcing the election, submit candidatures, announcing candidiatures, see procedure below, according to the UZH election regulation.
If the date of the election is postponed, the below mentioned dates will be postponed accordingly. 

Please get in touch in case you have difficulties understanding the only German election regulation, we are happy to help vauz@vauz.uzh.ch.

Election in an election meeting
The election regulation (German) specifies all dates for the election in the institute, clinic, seminar exactly, from p. 5.

1. Announcement of the election 4 weeks before the election date > if you chose to vote on 11.06.2024 then announce the seats at the latest on 14.05.
2. Submit candidatures until 28.05. (2 weeks before election date on 11.06.)
3. Have candidacies checked for eligibility by vauz@vauz.uzh.ch
4. Announcement of candidatures until 04.06. (1 week before election date on 11.06.)
5. The election will be open, unless a quarter of the participants request a secret ballot.
6. Send in election protocol to vauz@vauz.uzh.ch

Institutes, clinics and seminars can also vote electronically
In this case, the election should be announced 8 weeks before the election date: 11.06.2024.
The exact procedure for the written election is defined in the election regulation (German).
VAUZ can provide an eVoting tool for written elections. Please contact us early if you would like to use this tool.

Please fill in this Protocol and send to vauz@vauz.uzh.ch latest 11.06.2024

Spring 2024 Election Protocol Institutes Seminars Clinics.pdf

This question is answered by the institute regulation of your institute. The number of seats is specified there. Currently, not all UZH institutes have a published institute regulation. If this is the case, please ask your institute's management. Please note that the legal documents are in German. If you have any questions, please contact vauz@vauz.uzh.ch

Collection of Institute Regulations

UZH - Recht und Datenschutz - Rechtssammlung UZH > search term: Institutsordnung

1. determine one or more responsible persons from the Junior Researchers at your institute to organize and conduct the election.

2. determine who is allowed to vote; either via internal address lists or by ordering the addresses  vauz@vauz.uzh.ch

3. determine the date for the election meeting; the last possible date is always the last day of the election period.

4. at the latest, 4 weeks before the election date, officially announce the elections.

5. check the candidatures. These must each be supported by at least three eligible voters. The candidatures must also be submitted to the VAUZ for review.

6. no later than 2 weeks before the election date: announce the candidates.

7. if there are as many applications as seats, there will be a "tacit election". Fill in the election protocol (see template).

8. if there are more applications than seats, the election is held and you fill out the election protocol (see template)

9. send the election protocol to VAUZ for safekeeping.

10. Inform your Junior Researchers and the Head of Department on the result of the election.

Note: Make sure it is clear who runs to be delegate and who wants to be deputy delegate.

Elections in institutes, seminars and clinics may be held in an election meeting. Written elections are possible and must be held during the election period.
Order election tool: vauz@vauz.uzh.ch

1 Determine responsible persons who will organize and conduct the election.
2 Determine who is entitled to vote via internal address lists or order the addresses vauz@vauz.uzh.ch
3 Set the election date (the last possible date is always the last day of the election period).
4 At the latest 4 weeks before the election date: Announcement of the election and the election date to all WNW members of the unit. § 17 Election regulations
5 At the latest 2 weeks before the election date: collect and check the candidatures (in writing by e-mail). These must contain the following information: 
§ 8 Election Regulations

• Name, first name, e-mail of the candidate
• Professional status
• Aimed office
• Confirmation of acceptance of election (I hereby confirm that I accept the above-mentioned office as WNW delegate, should I be elected).
• Support of candidacy by eMail from at least 3 eligible voters (WNW members of the institute)

6 The organizers in the unit check the eligibility (= professional affiliation) and that the candidacy is supported by at least three eligible voters. Subsequently, the election proposals are forwarded to the body association. The body associations confirm the eligibility of the candidates. §§ 8, 9 and 18 Election Regulations
7 No later than 1 week before the election date: Announcement of the election proposals. § 19 Election Regulations
8 If the number of applications is equal to the number of seats, a "silent election" is held. The election protocol can be filled out and sent to VAUZ vauz@vauz.uzh.ch § 20 Election Regulations.
9 If more applications than seats have been received, the election is held and then the election protocol is drawn up. The election shall be open unless a quarter of the participants request a secret ballot. § 20 Election regulations
10 Sends the election protocol to the VAUZ for safekeeping. § 15 Election Regulations
11 Communicates the results of the election to the WNW of the institute and the institute management. § 15 Election Regulations

What should I know in advance as a candidate?
- Members of the Body of Junior Reseachers (WNW) can stand for election and vote. 
- Committees and commissions with WNW delegates are defined in the respective institute regulations.
- It is recommended to inform your superior about your candidacy.
- The activity as a WNW delegate is counted as working time.
- The election will be held in a WNW meeting (Mittelbausitzung).

What are my tasks as a delegate?
- You represent the interests of the entire WNW of your unit in the respective committee.
- You report to the WNW about WNW-relevant and other essential topics, developments and concerns from the committee - within the institute and at the VAUZ board meetings.

What do I do if I want to run for office?
1. Choose the committee for which you want to run.
2. Write your candidacy. According to the election regulations, this must contain at least the following information:

• Surname, first name, e-mail of the candidate
• Professional affiliation
• Office sought
• Confirmation of election: I hereby certify that I accept the above office as WNW Delegate, should I be elected.
•  Candidacy support from at least 2 eligible voters (WNW members of the Institute via eMail).

3. Ask 2 persons from the WNW to support your candidacy via eMail.
4. Send your candidacy together with the supporting emails to the organizers of the election.

UZH - University of Zurich - Representative Bodies and Representative Body Associations